December 2017 Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
Present: Richard Zieff, Carl Trick, Jeff Hauck, Justin Fosha, Liz McIntyre (by phone), Peggy Smith, Tom Sifers, Scott Simmons, Maura Ransom, Rich Trostel, Rob Taylor, Stacie Dellamano, Joe Palmer, Jessica Rahn and Levi Williamson.
Call to Order
President Jeff Hauck called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Bad Debt Write-off for 2017
Maura Ransom presented the Final Bad Debt Write-off as of December 14, 2017. The total amount presented for write-off is $17,253.68. The total balance of bad debt after the application of capital credits is $5,665.28
MOTION: Director Zieff moved to approve the 2017 Final Bad Debt Write Off list presented to the Board. The motion passed unanimously.
District 4 Candidate Interview
Member Mark Volt entered the meeting and staff left the meeting. Volt applied for the open District 4 Director position. Volt told the Board about himself and his interest in the MPEI Board. The Board discussed with Volt his interest in the position. Volt left the meeting. The Board discussed Volt’s candidacy.
MOTION: Director Zieff moved to appoint Mark Volt to the open District 4 Director position on the Board. The motion passed unanimously.
There was no public comment.
The Board reviewed the meeting minutes from the November 9, 2017 meeting.
MOTION: Director Trick moved to approve the minutes of the November 9, 2017 meeting as presented. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for November 2017.
MOTION: Director Fosha moved to ratify the November 2017 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board Reviewed Attorney Williamson’s fees summary report for November 2017.
MOTION: Director Zieff moved to approve Attorney Williamson’s report. The motion passed unanimously.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Dellamano introduced MPEI’s new manager of HR, Jessica Rahn. Sifers recognized Director Zieff for attaining the NRECA Director Gold rating. Sifers reported that there are two new subdivisions in the initial planning stages. One of the subdivisions could add 1,000 new services. Tri-State paid $20M in patronage to its members. MPEI will receive $582,002 and will take it in 2017. Sifers reported on the status of the Grand Lake and Fraser street light conversion projects. Sifers reported that MPEI’s 2018 Federated insurance premium will increase by 1%. The Board asked Sifers to check on MPEI’s cyber security insurance coverage and the cost of higher limits. Sifers reported statistics regarding electric vehicles in Colorado. MPEI is considering the possibility of a time-of-use rate for electric vehicle charging.
MOTION: Director Zieff moved to go into executive session to receive confidential business information from HR Green and CTC by phone regarding broadband services, with the following in attendance: All directors present at the meeting, all staff present at the meeting, Sifers and Attorney Williamson. The motion passed unanimously. Director Zieff moved to come out of executive session. The motion passed unanimously.
The Finance report as prepared by Dellamano was reviewed. Dellamano presented financials through October. Dellamano reviewed the Form 7 in detail to explain to the Directors what it tells them about MPEI.
MOTION: Director Trick moved to approve the Finance Report. The motion passed unanimously.
President Hauck recessed the meeting at 12:01 p.m. for lunch and reconvened the meeting at 12:50 p.m.
Dellamano presented financials for the Charitable Trust, Education Trust, Green Power Fund and Mountain Parks Services, Inc. through October. She reported on the 2017 audit.
The Office Services report as prepared by Ransom was reviewed. Ransom reported on the status of MPEI’s credit card processing. She reported on personnel matters and presented an analysis of credit card payments and the cost of processing those payments.
The engineering report as prepared by Simmons was reviewed. Simmons presented a land-use plan of a proposed development that would bring up to 1,000 new services to MPEI. He reported on the status of the North Park solar project and the meter data management system project.
Operations & Safety Report
The Operations and Safety report as prepared by Trostel was reviewed. He reported on a recent outage. He reported on the status of the Windy Gap-Granby pumping station transmission line.
Trostel presented the Safety Report. There were no lost-time accidents, no near misses, and one reportable incident.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
Member Relations & Communications
The Member Relations & Communications report as prepared by Rob Taylor was reviewed. Taylor reported on CCL articles regarding local businesses. He reported that his department will be producing radio commercials. Taylor reported on his meeting with Tri-State regarding MPEI’s air source heat pump pilot project. Taylor and MPEI staff do not believe that current air source heat pump technology can be a 100% heating solution in MPEI’s territory. Taylor will continue to investigate air source heat pump solutions.
The IT Report as prepared by Palmer was reviewed. Palmer reported on the status of PCI compliance and the new phone system.
Human Resources & Administration
The Human Resources & Administration report as prepared by Dellamano was reviewed.
Open Board Forum and Associated Organization Board Reports
Director Zieff reported on Western United Electric’s financials.
Carl Trick reported on his attendance at the November and December meetings of the Tri-State Board of Directors. Tri-State is releasing rights to some of its fiber-optic lines. One-third of G&T co-ops throughout the country have never returned capital credits. WAPA defines battery storage, as proposed by United Power, as generation. Tri-State is considering how to classify it. Solar prices have become less attractive lately while wind pricing is more attractive.
Action Item #1
Board Meeting Director Per Diem
Sifers presented Policy D-4 regarding Directors’ attendance at meetings and compensation for such attendance. The Board discussed whether to change the per diem rate. Director Zieff asked if the Directors would like to pay Directors a health insurance stipend.
MOTION: Director Zieff moved to approve Policy D-4 with the following revision: in section II.c., change “2016” to “2018”. The motion passed unanimously.
Action Item #2
Town of Walden request to underground MPEI line
The Town of Walden asked MPEI to place an overhead line underground at no cost to the Town. The estimated cost to MPEI is $23,700.
MOTION: Director Zieff moved to go into executive session to receive attorney-client privileged legal advice from Attorney Williamson regarding the Town of Walden’s request, with the following in attendance: All directors present at the meeting, all staff present at the meeting, Sifers and Attorney Williamson. The motion passed unanimously. Director Zieff moved to come out of executive session. The motion passed unanimously.
The Board did not act on the Town’s request.
Action Item #3
The Board appointed Mark Volt to the open Director position earlier in the meeting.
Action Item #4
Bad Debt write-off
The Board approved the bad debt write-off earlier in the meeting.
MOTION: Director Trick moved to go into executive session to receive confidential information regarding personnel matters and to receive legal advice from Attorney Williamson, with the following in attendance: All directors present at the meeting, Sifers and Attorney Williamson. The motion passed unanimously. Director Trick moved to come out of executive session. The motion passed unanimously.
The Meeting adjourned at 3:30 p.m.