December Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
December 8, 2016
Present: Greg Norwick, Richard Zieff, Carl Trick, Jeff Hauck, Peggy Smith, Tom Sifers, Kayci Green, Stacie Dellamano, Maura Ransom, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer, and Bryson Fredregill.
Call to Order
President Greg Norwick called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Bad Debt Write-off for 2016
Maura Ransom presented the Final Bad Debt Write-off as of November 29, 2016. The total amount presented for write-off is $18,196.84. The total balance of bad debt after the application of capital credits is $5,288.45.
Justin Fosha entered the meeting at 8:05 a.m.
MOTION: Director Zieff moved to approve the 2016 Final Bad Debt Write Off list presented to the Board. The motion passed unanimously.
The Final Bad Debt Write-offs for 2016 were amended and approved as amended later in the meeting.
There was no public comment.
The Board reviewed the meeting minutes from the November 10, 2016 meeting. Director Trick noted that he attended both the Tri-State contract and rate committee meetings. He also noted that the rate committee is working on a stand-by rate. Rob Taylor noted that he is listed twice in the attendance.
MOTION: Director Trick moved to approve the minutes of the November 10, 2016 meeting with the above corrections. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for November, 2016.
MOTION: Director Trick moved to ratify the November, 2016 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
Attorney Fredregill presented and the Board reviewed Attorney Williamson’s fees summary report for November, 2016.
MOTION: Director Hauck moved to approve Attorney Fredregill’s report. The motion passed unanimously.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported on his attendance at the CREA Manager Meeting on November 30th and December 1st. Sifers reported on the status of the interconnection agreement for the Williams Fork Hydro unit. The agreement has been reviewed by Levi Williamson and Scott Simmons. Sifers reported on his meeting with CoBank representative, Seth Hart, regarding possible financing of the broadband project. CoBank is unwilling to finance the project without more than a feasibility study. CoBank requires a business plan, 10-year forecast, and exit plan. CoBank desires a phased implementation and recommends a pilot program to measure take rate. Sifers is hoping to have a phase plan by February, 2017. Sifers also reported on his meeting with Chip Marks of CFC regarding broadband financing. CFC will also require a business plan in addition to the feasibility study before it considers financing the project. Sifers discussed various requirements of the project moving forward, including determination of business structure, easement review, easement acquisition, engineering review, joint pole attachment agreement review, determination of consultant role, securing financing, and review of other broadband systems. Sifers presented a draft letter of intent for the Board’s review regarding MPEI’s participation in Rocky Mountain Institute’s aggregate co-op RFP for solar generation.
The Finance report as prepared by Dellamano was reviewed. Dellamano presented financials through October. Dellamano presented financials for the Charitable Trust as of November 29, 2016. Dellamano presented financials for the Education Trust, Green Power Fund and Mountain Parks Services, Inc. through November 28, 2016. MPEI received a patronage retirement check from Western United in the amount of $166,932.43, representing a full redemption of the outstanding patronage certificate from fiscal year 2009. MPEI also received a CFC One Card rebate in the amount of $1,221.40.
MOTION: Director Hauck moved to approve the Finance Report. The motion passed unanimously.
The Office Services report as prepared by Ransom was reviewed. Ransom reported that the document imaging is connected and that staff is ready to go paperless. The Board discussed the possibility of using the website to publish uncashed capital credit checks. MPEI is currently publishing just over 8,000 names in local newspapers regarding uncashed capital credit checks.
The engineering report as prepared by Simmons was reviewed. Simmons reported that he received a call from a solar developer regarding the possibility of a solar installation at the Confluence Energy facilities. Simmons had previously directed the developer to Tri-State as the proposed installation appeared to be a Tri-State Policy 115 project. Tri-State was not interested in the project and the developer returned to MPEI. Rob Taylor is currently handling communications with the developer. Simmons reported that the Williams Fork Interconnection Agreement is complete and ready for signature.
Operations & Safety Report
The Operations and Safety report as prepared by Trostel was reviewed. Trostel presented the Safety Report. As of November 28, 2016, MPEI employees have worked 9,329 hours without a lost time accident. The last time there was a lost time accident was October 19, 2016. On November 17, 2016, an all employee safety meeting was held on Employee Response to an Active Aggressor.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
Member Relations & Communications
The Member Relations & Communications report as prepared by Rob Taylor was reviewed. Taylor reviewed the results of the Low Temperature Air Source Heat Pump Pilot Project, rate increase talking points, and the results of the 2016 MPE Fall Online Survey.
The IT Report as prepared by Palmer was reviewed. IT is currently working on a phone system upgrade. IT has begun the SCATA system upgrade. Palmer presented the security report.
Human Resources & Administration
The Human Resources & Administration report as prepared by Green was reviewed. Green presented informational packets to the three directors who are up for re-election.
Open Board Forum and Associated Organization Board Reports
Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. The Engineering and Operations Committee decided to dispose of approximately 31 acres. Tri-State estimates 2016 operating margins of $21 million. Tri-State had budgeted for $48 million in margins. The Tri-State Board heard presentations from members of President Elect Trump’s transition team regarding FERC appointments, the Clean Power Plan, and Coal regulations. EPRI presented regarding small data centers. Director Trick updated the Board regarding Tri-State’s continued investigation into joining an RTO. Director Trick reported that Tri-State approved $10 million in capital credit refunds. The Tri-State Board voted to accept the power purchase agreement with Williams Fork.
Director Zieff reported on his attendance at the regular meeting of the CREA Board of Directors. There will not be a dues increase for CREA, and they anticipate smaller operating margins. CREA has hired a new lobbying group.
Director Zieff reported on his attendance at the regular meeting of the Western United Electric Board of Directors. Revenue is up. Western United is considering reducing the number representatives from Colorado.
President Norwick recessed the meeting for lunch at 11:45 a.m.
President Norwick resumed the meeting at 12:45 p.m.
Bad Debt Write-Off 2016 Amendments
Maura Ransom presented amendments to the Final Bad Debt Write-Off as of November 29, 2016. After corrections, the total amount presented for write-off is $17,110.41. The total balance of bad debt after the application of capital credits is $8,301.62.
Action Item #1
Transfer of Communication Towers to Mountain Parks Services (Assignment of Leases Resolution)
Stacie Dellamano presented MPEI’s Secretary’s Certificate Resolution transferring the Kremmling Tower to Mountain Parks Services, Inc.
MOTION: Director Fosha moved to approve the Resolution as presented. The motion passed unanimously.
Action Item #2
AMI Opt-out Forms
Sifers presented the forms that will be used for members that choose to retain manual read meters instead of installing AMI meters.
Action Item #5
Policy B-13 Advanced Metering Infrastructure/Member Choice of Manual Reading Option
Sifers presented a revised Policy B-13. The Board discussed the $54.00 meter reading fee.
MOTION: Director Trick moved to approve the policy as presented. The motion passed with Director Hauck voting no.
Action Item #4
Policy B-10 Interconnection of Distributed Generation Resources
Sifers presented a revised Policy B-10.
MOTION: Director Trick moved to approve the Resolution as presented. The motion passed unanimously.
Action Item #3
Policy B-3 Financial Management
Sifers informed the Board that the revisions to Policy B-3 needed further consideration and that no action was necessary at this time. A revised Policy B-3 will be presented at the January regular meeting of the Board.
Action Item #6
Review & Approve 219s
Sifers presented a list of completed work orders.
MOTION: Director Trick moved to approve the list of work orders as presented. The motion passed unanimously.
Action Item #7
Selection of 2017 Meeting Voting Delegates
Green presented a list of the proposed 2017 meeting voting delegates and alternates.
MOTION: Director Trick moved to appoint Peggy Smith as MPEI’s delegate and Justin Fosha as the alternate to NRECA Annual Meeting, NRUCFC District 7 Meeting, and NRUCFC Annual Meeting. Additionally, Director Trick moved to appoint Justin Fosha as MPEI’s delegate and Peggy Smith as alternate to the Federated Insurance Annual Meeting, the NRTC Annual Meeting and the NCSC Annual Meeting. The motion passed unanimously.
MOTION: Director Trick moved to appoint Greg Norwick as MPEI’s delegate and Jeff Hauck as the alternate to Tri-State’s annual meeting. The motion passed unanimously.
MOTION: Director Zieff moved to appoint MPEI’s proposed delegates and alternates to all other 2017 meetings as presented. The motion passed unanimously.
Amended Bad Debt Write-off Approval
MOTION: Director Trick moved to approve the amended 2016 Final Bad Debt Write-off list presented to the Board. The motion passed unanimously.
President Norwick recessed the meeting at 1:25 p.m.
President Norwick resumed the meeting at 2:16 p.m.
It was reported that MPEI will receive $310,535.00 in capital credits from Tri-State.