February Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
February 9, 2017
Present: Greg Norwick, Richard Zieff, Carl Trick, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Tom Sifers, Kayci Green, Stacie Dellamano, Maura Ransom, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer, and Levi Williamson.
Call to Order
President Greg Norwick called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
There was no public comment.
The Board reviewed the meeting minutes from the January 12, 2017 meeting.
MOTION: Director Trick moved to approve the minutes of the January 12, 2017 meeting as presented. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for January, 2017.
MOTION: Director Trick moved to ratify the January, 2017 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for January, 2017.
MOTION: Director Zieff moved to approve Attorney Williamson’s report. The motion passed unanimously.
Director Fiduciary Duties Presentation
Attorney Williamson gave a presentation regarding the Directors’ fiduciary duties.
Larry Holder and Matt Nixon, representatives of Pole Creek HOA, entered the meeting.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers led a discussion regarding broadband services. There is no report from Winter Park or Fraser regarding their broadband feasibility studies. The Adams Tunnel fiber will be replaced in 2018. MPEI might be able to install fiber in the tunnel at that time. Staff met with Grand County and Jackson County commissioners about broadband. Sifers and Dellamano are working with Uptown to finalize the broadband business plan.
Holder and Nixon left the meeting.
Sifers reported on the status of the RMI solar RFP. He reported on proposed legislation that CREA is watching. Staff has been discussing with WAPA the possibility of a transfer of WAPA’s communications tower to MPEI in exchange for a property interest in real estate near a WAPA substation. The Board directed Sifers to pursue the transfer through either transferring the real estate in fee simple to WAPA or through transfer of an easement.
Sifers asked the Board if they would like MPEI to continue to provide secondary locates at no cost to members. The Board would like MPEI to continue to offer the service. The consensus of the Board is that if staff believes members should be charged for some or all the locates, they should charge as staff sees fit.
Sifers reviewed the agenda for the upcoming strategic planning session. Sifers reported on his meeting with Federated regarding MPEI’s workers compensation claims.
The Finance Report as prepared by Dellamano was reviewed. Dellamano presented year end financials for MPEI. She presented the consolidated line-item budget compared to actual for 2016. Dellamano recommends implementing a revenue deferral plan in which MPEI would defer $750,000 from 2016 margins to be recognized $250,000 each year from 2018-2020.
MOTION: Director Hauck moved to go into executive session for discussions regarding confidential personnel matters, with the following in attendance: All Directors present at the meeting, Sifers, Green, Trostel, and attorney Williamson. The motion passed unanimously.
MOTION: Director Hauck moved to come out of executive session. The motion passed unanimously.
President Norwick recessed the meeting at 12:00 noon for lunch. Norwick did not return. Vice-President Zieff reconvened the meeting at 12: 44 p.m.
Dellamano continue the finance report. She presented year-end financials for the Charitable Trust, the Education Trust, the Green Power Fund and Mountain Parks Services.
MOTION: Director Hauck moved to approve the Finance report. The motion passed unanimously.
Office Services Report
The Office Services Report as prepared by Ransom was reviewed. Ransom reported on the implementation of the document management system. Ransom reported that 27% of MPEI accounts are on paperless billing.
The Engineering Report as prepared by Simmons was reviewed. He reported on the status of the communications issue at Mettler substation. Simmons is investigating how to allow billing for TOU accounts with the new meter data management system. He reported on the status of the new building in Grand Lake that will require moving an MPEI line.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. He reported on the status of installation of AMI meters. There were no lost-time accidents. He reported on the 2016 safety improvement plan.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor reviewed how the results of the 2014 Touchstone Energy survey compare to the results of the 2016 Uptown Services survey. He reported on the status of the air source heat pump pilot project.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. The Microsoft audit is not quite complete. He reported on personnel matters.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Green was reviewed. Green presented an article regarding the Affordable Care Act. She reported on personnel matters.
Board Open Forum and Associated Reports
Director Trick asked if MPEI has a standby rate. Sifers reported that staff is working on a standby rate.
Director Trick reported on his attendance at the strategic planning session and the regular meeting of the Tri-State Generation & Transmission Board of Directors. Tri-State continues to investigate joining an RTO. The Tri-State Board discussed battery storage and the possibility of implementing a rate stabilization plan. At the regular meeting of the Board, the Tri-State Board received a presentation regarding regulation mitigation efforts at Tri-State. Tri-State managers are in favor of joining an RTO. Tri-State will be surveying the boards of each member system. The Tres Lagunas fire litigation has been settled.
Director Hauck reported on proposed legislation that CREA is watching.
Director Zieff reported on the NRECA resolutions process.
Executive SessionMOTION: Director McIntyre moved to go into executive session for confidential discussions regarding broadband business opportunities, with the following in attendance: All Directors and staff present at the meeting and attorney Williamson. The motion passed unanimously. MOTION: Director McIntyre moved to come out of executive session. The motion passed unanimously. MOTION: Director Trick moved to hold a special meeting of the Board of Directors on February 15, 2017 at 9:00 a.m. to consider adoption of a resolution to implement a revenue deferral plan. The motion passed unanimously.