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January 2017 Meeting Minutes

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Granby, Colorado

January 12, 2017

8:00 A.M.

 

Attendance

Present: Greg Norwick, Jeff Hauck, Peggy Smith, Carl Trick attended by telephone due to weather, Justin Fosha, Liz McIntyre, Tom Sifers, Kayci Green, Stacie Dellamano, Maura Ransom, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer, and Levi Williamson. 

 

Call to Order

President Greg Norwick called the meeting to order at 8:07 a.m.

 

Determination of Quorum

A quorum was declared.

 

Public Comment

There was no public comment.

 

Minutes

The Board reviewed the meeting minutes from the December 8, 2016 meeting. 

MOTION: Director Fosha moved to approve the minutes of the December 8, 2016 meeting as presented.  The motion passed unanimously.

 

Bills for Payment

The Board reviewed the list of cash disbursements for December, 2016.

MOTION: Director McIntyre moved to ratify the December, 2016 cash disbursements from general funds per the cash disbursement list presented to the Board.  The motion passed unanimously.

 

Attorney Summary Fees Report

The Board reviewed Attorney Williamson’s fees summary report for December, 2016.

MOTION:  Director Hauck moved to approve Attorney Williamson’s report.  The motion passed unanimously.

 

Manager’s Report

The General Manager’s Report as prepared by Tom Sifers was reviewed.  Sifers reported on the status of Fraser’s street light conversion project.  Sifers reported that CREA will hold new director orientation.  RUS will loan up to $10 million to a co-op for broadband services.  There is $60 million available from RUS.  Director Smith reported that Winter Park will work with MPEI to bring broadband services to Winter Park.  McIntyre reported on her conversation with a member regarding the member’s concern regarding certain broadband technologies that MPEI might use.  Sifers discussed the possibility of hiring an additional IT employee before June of 2017.  Staff is negotiating a possible trade of property with WAPA.  The MPEI Educational Trust will donate $10,000.00 to the Grand Enterprise Initiative as pledged by the Board.  Sifers reviewed the strategic planning session agenda.  Tri-State, as part of the Mountain West Transmission Group, is investigating the possibility of joining the Southwest Power Pool.  Sifers reported that he will revise the MPEI Director per diem policy to be reviewed in January or February of each year so that the Board will know what the Tri-State did with its per diem.  Sifers reported on his conversation with MPEI’s Federated Insurance representative.   Sifers reported on Colorado co-op service charge fees. 

 

Finance Report

The Finance report as prepared by Dellamano was reviewed.  Dellamano presented financials through November.  Dellamano presented financials for the Charitable Trust as of December 31, 2016.  Dellamano presented financials for the Education Trust, Green Power Fund and Mountain Parks Services, Inc. through December 31, 2016.    Dellamano reported on Federated and Tri-State patronage refunds.  MPEI has refunded $60,579 in capacity charges for 2016 work orders. 

MOTION:  Director McIntyre moved to approve the Finance Report. The motion passed unanimously.

 

Office Services

The Office Services report as prepared by Ransom was reviewed.  She presented 2016 year-end numbers for the Office Services department.  She reported on the status of document management implementation and third party credit card processing.  She reported on the presentation she received from Centennial Bank regarding their products and services. 

 

Engineering Report

The engineering report as prepared by Simmons was reviewed. Simmons reported on a new building proposed in Grand Lake. 

 

Operations & Safety Report

The Operations and Safety report as prepared by Trostel was reviewed.  He presented outage numbers.  He is interviewing candidates for the open lineman position.  Trostel presented the Safety Report.  There were no lost-time accidents. 

MOTION:  Director McIntyre moved to accept the Safety Report.  The motion passed unanimously. 

 

Member Relations & Communications

The Member Relations & Communications report as prepared by Rob Taylor was reviewed.  Taylor reviewed the results of the Low Temperature Air Source Heat Pump Pilot Project. 

 

IT Report

The IT Report as prepared by Palmer was reviewed.  The Microsoft audit should be completed in fourteen days.

 

Human Resources & Administration

The Human Resources & Administration report as prepared by Green was reviewed. 

 

Open Board Forum and Associated Organization Board Reports

Director Trick reported on his attendance at the regular meeting and strategic planning session of the Tri-State Board of Directors.  Tri-State has $6 million in margins through November compared to the budgeted amount of $30 million.  The Tri-State Board approved use of more deferred revenue to offset the low margins and to bring Tri-State’s DSR up to 1.165. 

 

Action Item #1

Transfer Tower Leases to Mountain Parks Services

The Board took all necessary action at the previous meeting.

 

Action Item #2

CFC Line of Credit Renewal Resolution

Sifers presented the CFC resolution and incumbency certificate.

            MOTION:  Director McIntyre moved to approve the resolution as presented.  The motion passed unanimously.   

 

Action Item #3

Williams Fork Hydro Agreement

Sifers presented the interconnection agreement for the Williams Fork Hydro project.  Director McIntyre voiced her objection to the agreement because MPEI does not receive a wheeling fee and because the agreement is for a term of 20 years instead of 10. 

MOTION: Director Trick moved to approve the agreement as presented.  The motion passed with Director McIntyre voting no.

Neil Shaw, with Uptown Services, entered the meeting.

 

Executive Session

MOTION: Director Fosha moved to go into executive session for legal advice regarding broadband services and confidential testimony from Neil Shaw regarding broadband services, with the following in attendance: all directors and staff present at the meeting and attorney Williamson.  The motion passed unanimously.

MOTION: Director Fosha moved to exit executive session.  The motion passed unanimously.

 

President Norwick recessed the meeting for lunch at 11:58 a.m.

President Norwick resumed the meeting at 1:00 p.m.

Carl Trick left the meeting.

 

Executive Session

MOTION: Director Fosha moved to go into executive session for legal advice regarding broadband services and confidential testimony from Neil Shaw regarding broadband services, with the following in attendance: all directors and staff present at the meeting and attorney Williamson.  The motion passed unanimously.

MOTION: Director Fosha moved to exit executive session.  The motion passed unanimously.

MOTION: Director Fosha moved to engage Hackstaff and Snow to advise the Board on the initial structure of the broadband business and associated legal issues.  The motion passed unanimously.

 

Old Business

None.

 

New Business

The Meeting adjourned at 2:40 p.m.

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