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January Board Meeting Minutes

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Granby, Colorado

January 11, 2018

8:00 A.M.

 

Attendance

Present: Jeff Hauck, Carl Trick, Peggy Smith, Justin Fosha, Liz McIntyre, Mark Volt, Tom Sifers, Stacie Dellamano, Maura Ransom, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer, Jessica Rahn, and Levi Williamson.  Joanne Hovis and Michael O’Halloran from CTC and Edward Barrett and Thomas Asp from HR Green were also present.

 

Call to Order

President Jeff Hauck called the meeting to order at 8:00 a.m.

 

Determination of Quorum

A quorum was declared.

 

Executive Session

MOTION:  Director Trick moved to go into executive session to receive confidential business information from HR Green and CTC regarding broadband services, with the following in attendance: HR Green and CTC representatives, all directors present at the meeting, all staff present at the meeting, Sifers and Attorney Williamson.  The motion passed unanimously.  Director Trick moved to come out of executive session.  The motion passed unanimously. 

The CTC and HR Green representatives left the meeting.

MOTION:  Director Trick moved to go into executive session to discuss confidential business information regarding broadband services, with the following in attendance: All directors present at the meeting, all staff present at the meeting, Sifers and Attorney Williamson.  The motion passed unanimously.  Director Trick moved to come out of executive session.  The motion passed unanimously. 

 

President Hauck recessed the meeting at 12:15 p.m. for lunch and reconvened the meeting at 12:55 p.m.

 

Public Comment

There was no public comment.

 

Minutes

The Board reviewed the meeting minutes from the December 14, 2017 meeting.

MOTION: Director Trick moved to approve the minutes of the December 14, 2017 meeting as presented.  The motion passed unanimously.

 

Bills for Payment

The Board reviewed the list of cash disbursements for December, 2017.

MOTION: Director Trick moved to ratify the December, 2017 cash disbursements from general funds per the cash disbursement list presented to the Board.  The motion passed unanimously.

 

Attorney Summary Fees Report

The Board reviewed Attorney Williamson’s fees summary report for December, 2017.

MOTION:  Director Fosha moved to approve Attorney Williamson’s report.  The motion passed unanimously.

 

Manager’s Report

The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported on upcoming meetings.  He reported on the status of the potential solar project.  

 

Finance Report

The Finance report as prepared by Dellamano was reviewed.  Dellamano presented financials through November.    Dellamano presented financials for the Charitable Trust, Education Trust, Green Power Fund and Mountain Parks Services, Inc. through November.

MOTION:  Director McIntyre moved to accept the Finance Report. The motion passed unanimously.

Dellamano introduced HR specialist Jessica Rahn. 

 

Office Services Report

 The Office Services report as prepared by Ransom was reviewed.  Ransom reported that she is moving to Wisconsin to be close to her daughter and grandchildren.

 

Engineering Report

The engineering report as prepared by Simmons was reviewed. He reported on the status of the potential solar project and the meter data management project. 

 

Operations & Safety Report

The Operations and Safety report as prepared by Trostel was reviewed.  He reported that MPEI’s 2017 SADI value was 1.8.  The national average was 3.42.  A lower number represents better reliability.  Trostel reported on three outages in December.  The carpet in the Granby Headquarters building will be replaced. 

Trostel presented the Safety Report. There were no lost-time accidents, one near miss, and two first reports of injury.    

MOTION:  Director Trick moved to accept the Safety Report.  The motion passed unanimously. 

Trostel reported on a planned outage in Kremmling.  

 

Member Relations & Communications

The Member Relations & Communications report as prepared by Rob Taylor was reviewed.  Taylor reported on preparations for the 2018 MPEI Annual Meeting.  He reported the winners of the D.C. youth tour.  Colorado Country Life is doing a story on MPEI’s Tucker SnoCat. 

 

IT Report

The IT Report as prepared by Palmer was reviewed.  Palmer reported on two new computer programs that MPEI is utilizing. 

 

Human Resources & Administration

The Human Resources & Administration report as prepared by Rahn was reviewed.  Rahn is reviewing the employee handbook.  She reported on her meeting with NRECA regarding MPEI’s insurance and retirement benefits.  She reported on the HR portal and paperless data storage.   

 

Open Board Forum and Associated Organization Board Reports

Director Hauck reported that CREA does not believe the legislature will increase the state RES.    

Carl Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors.  He reported on Tri-State’s 2018 priorities and initiatives.  He reported on the Tri-State Board of Directors’ strategic planning session.  Tri-State has 1205MW of renewable energy generation.  Trick reviewed Tri-State’s resource planning.  Tri-State anticipates needing new generation by 2025.  Wind power is priced at $10/MW.  The ColoWyo mine is trying to expand.  The Tri-State Board discussed renewable energy and how Tri-State will approach renewable energy in the future.  Tri-State, as part of the Mountain West Transmission Group, continues to negotiate for membership in SPP. 

Tom Sifers presented the Western United Electric written report.

 

 

Executive Session

General Manager Sifers, all staff and Attorney Williamson left the meeting.

            MOTION: Director Fosha moved to go into executive session at 2:57 p.m. for confidential discussion regarding the General Manager’s performance evaluation and salary with the following in attendance: all directors present at the meeting.  The motion passed unanimously.  Sifers re-entered the meeting at 3:33 p.m. Director Fosha moved to come out of executive session at 3:50 p.m.  The motion passed unanimously.

            MOTION: Director McIntyre moved to direct staff to increase General Manager Sifers’ salary in accordance with the Board’s direction in executive session.  The motion passed unanimously.

 

Old Business

None.

 

New Business

None

 

The Meeting adjourned at 3:55 p.m.

 

 

 

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