July Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
July 13, 2016
Present: Greg Norwick, Richard Zieff, Carl Trick, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Tom Sifers, Kayci Green, Scott Simmons, Rich Trostel, Rob Taylor, Stacie Dellamano, Maura Ransom, Joe Palmer and Levi Williamson. Members Kristen Taddonio and Joe Smyth entered the meeting after the Bills for Payment were reviewed.
Call to Order
President Greg Norwick called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
There was no public comment.
The Board reviewed the meeting minutes from the June 8, 2017 meeting.
MOTION: Director McIntyre moved to approve the minutes of the June 8, 2017 meeting as presented. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for June, 2017.
MOTION: Director McIntyre moved to ratify the June, 2017 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for June, 2017.
MOTION: Director Zieff moved to approve Attorney Williamson’s report. The motion passed unanimously.
Members Kristen Taddonio and Joe Smythe addressed the Board regarding MPEI’s net-metering policy. Taddonio stated that because she lives in a condominium, community solar would be her only option to participate in renewable distributed generation. She asked the Board to consider her and similar members when considering whether to reduce the size of eligible net-metering projects. Smythe stated that he is a freelance writer writing a story on community efforts to increase renewable energy. He stated that the Fraser sustainability plan assumes certain things based in part on MPEI’s net-metering policy.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported that Governor Hickenlooper signed an executive order committing Colorado to meet or exceed the greenhouse gas reduction targets set in the international Paris climate agreement. Sifers reported on the status of the RMI solar RFP. He reported on his discussions with the Denver Water Board regarding the possibility of using the Water Board’s property for a solar project near MPEI’s Mettler substation. Sifers reported on personnel matters. He reported on the meeting between Sifers and Joe Palmer and Yampa Valley Electric Association regarding YVEA’s broadband project.
The Finance Report as prepared by Dellamano was reviewed. Dellamano reviewed 2017 financials through May. Residential sales were down 10% compared to May 2016 due in part to warmer weather in 2017.
MOTION: Director McIntyre moved to approve the Finance Report as presented. The motion passed unanimously.
Dellamano presented May financials for the Charitable Trust, the Education Trust, Green Power Fund, and Mountain Parks Services. She reported on her attendance at the Cooperative Financial Professional Certification class.
Office Services Report
The Office Services Report as prepared by Ransom was reviewed. Ransom reported on her attendance at the ATS conference. SEDC is acquiring ATS. Ransom reported on the implications of the merger. She reported on personnel matters.
The Engineering Report as prepared by Simmons was reviewed. Simmons reported on the status of the Sand Ridge line extensions, self-generation and future load issues. He reported on his meeting with Tri-State regarding interconnection of a solar project. He reported on the status of the meter data management system project. Simmons presented MPEI’s final RUS 300. He reviewed the findings with the Board.
Mike McInnes, Tri-State CEO, and Brad Nebergall, Senior V.P.:Energy Management, addressed the Board. McInnes reported on the results of the Tri-State member survey. He presented Tri-State’s wholesale rate forecast thru 2026. Nebergall presented information regarding Tri-State’s Board Policies 115, 117, and 118. Nebergall reported on Tri-State’s efforts to create or join an RTO.
President Norwick recessed the meeting at 12:05 p.m. for lunch and reconvened the meeting at 12:40 p.m.
The Board discussed various topics with McInnes and Nebergall, including MPEI’s solar RFP and Tri-State’s outlook on its reduction of greenhouse gas emissions.
McInnes and Nebergall left the meeting.
East Grand School District Donation Requests
Jenny Rothboeck, East Grand Middle School Principal, and James Chamberlain, Fraser Valley Elementary School Principal, and Kelly Martin, Granby Elementary School Principal, presented a request for $30,000 for training and planning time to implement personalized, project based learning units.
Action Item #1
Review Bids for Engineering Services for Broadband Project
Simmons presented four bids for design of the fiber backbone. Simmons recommended asking the two low bidders to give a presentation to staff and then Simmons will bring a recommendation to the Board.
MOTION: Director Zieff moved to authorize Simmons to move forward with the presentations as Simmons recommended. The motion passed unanimously.
President Norwick recessed the meeting at 2:15 p.m. to enter the Educational Trust meeting and reconvened the MPEI meeting at 2:32 p.m.
Director Zieff left the meeting.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. Trostel reported that the Mackenzie Substation was back on-line June 20 after WAPA had estimated that it would be September before they could make the necessary repair. Trostel reported on the communication issues that he had with WAPA.
There were no lost-time accidents in June. There was one recordable injury and one near miss reported.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor reported on personnel matters. He reported on changes to MPEI’s portion of the CCL magazine. Sifers presented a summary of MPEI net-metering accounts. The Board discussed issues surrounding net-metering, including MPEI’s net-metering tariffs.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. Palmer reported on the implications of the SEDC/ATS merger. He reported on personnel matters.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Green was reviewed. The August Board meeting will be in Walden. The September meeting will be in Kremmling. Green reported on her attendance at a conference regarding conflict of interest issues regarding providing advice to employees about investments in the company’s 401(k) plan.
Board Open Forum & Associated Board Reports
Carl Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. The Tri-State Board of Directors approved six 115 projects. United Power protested the new Standby rate. The negotiations regarding joining an RTO have slowed.
President Norwick reported on his attendance at the Tri-State contract committee meeting. The committee recommended that the Board make no changes to the contract.
Director Hauck reported on his attendance at the CREA Board of Directors. CREA received a clean audit report.
Director Fosha reported that the public comment period regarding changes to the BLM NEPA process is open.
Action Item #2
Review Administrative Policies
Sifers presented Administrative Policies A-4 and A-5.
MOTION: Director Trick moved to approve the policies as presented. The motion passed unanimously.
Action Item #3
Review Master Metering Tariff
Sifers presented revised tariffs 321.03 and 321.04.
MOTION: Director Trick moved to approve tariffs as presented. The motion passed unanimously.
Action Item #4
CoBank Sharing Success Program
Sifers recommended donating $5,000 to the Mountain Family Center Totes program and to request a matching donation from CoBank.
MOTION: Director Trick moved to donate $5,000 to the Mountain Family Center Totes program and to request a matching donation from CoBank. The motion passed unanimously.
Action Item #5
Review NRECA’s Proposal for Technology Planning Services
Sifers and Simmons presented NRECA’s proposal for technology planning services.
MOTION: Director Trick moved to accept the proposal as presented. The motion passed unanimously.
Action Item #6
Review Net Metering Tariff 330.00-330.07 and DG Net Meter 341.05
The tariffs were discussed during the Member Relations and Communications Report.
MOTION: Director Trick moved to go into executive session for discussion of confidential personnel matters, with the following in attendance: All directors present at the meeting, Tom Sifers, Rich Trostel, Kayci Green and Attorney Williamson. The motion passed unanimously.
Green and Trostel left the meeting during the executive session.
MOTION: Director Trick moved to come out of executive session. The motion passed unanimously.
President Norwick recessed the meeting at 4:27 p.m. to enter the Mountain Parks Services, Inc. Board Meeting and reconvened the MPEI Board meeting at 4:30 p.m.
MOTION: Director Trick moved to go into executive session for discussion of confidential negotiations, with the following in attendance: All directors present at the meeting, Tom Sifers and Attorney Williamson. The motion passed unanimously.
MOTION: Director Trick moved to come out of executive session. The motion passed unanimously.