May Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
May 11, 2017
Present: Greg Norwick, Richard Zieff, Carl Trick, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Tom Sifers, Kayci Green, Stacie Dellamano, Maura Ransom, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer, and Levi Williamson.
Call to Order
President Greg Norwick called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
There was no public comment.
The Board reviewed the meeting minutes from the April 13, 2017 meeting.
MOTION: Director Trick moved to approve the minutes of the April 13, 2017 meeting as presented. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for April, 2017.
MOTION: Director Zieff moved to ratify the April, 2017 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for April, 2017.
MOTION: Director Hauck moved to approve Attorney Williamson’s report. The motion passed unanimously.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor and General Manager Sifers reported on the RMI solar RFP. They presented financials for solar projects in MPEI’s territory. Tri-State just revised its Policy 115 pricing which will reduce the savings to MPEI. Taylor reported on the air source heat pump pilot project.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. Palmer reported on the MPEI network upgrade. He will be analyzing options for a new phone service and system. Palmer reported on personnel matters.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported on preparations for the MPEI Annual Meeting. Sifers recommends reviewing MPEI policies monthly so that each policy is reviewed every few years. The Board agreed. Sifers reported on the changes to Tri-State’s Policy 115 pricing. He reported on the status of the MPEI broadband project and the results of the RUS civil rights audit. Carl Trick reported on his attendance at the Tri-State contract committee meeting.
Randy Robbins, CPA, of Bolinger, Segars, Gilbert & Moss, L.L.P. gave the Auditor’s report for 2016 via telephone. MPEI received a clean/unmodified opinion. Robbins reviewed his firm’s letter to MPEI and the 2016 financial statements. The Board asked if Robbins had anything to tell the board in executive session. Robbins indicated that he did not. President Norwick asked if any Director had any reason to go into executive session. The Directors indicated that they did not. Robbins terminated the phone call.
MOTION: Director Zieff moved to accept the Audit report as presented. The motion passed unanimously.
The Finance Report as prepared by Dellamano was reviewed. Dellamano presented 2017 financials through March. She reported on the charitable trust funding mechanism. She presented financials for the Charitable Trust, Educational Trust, Green Power Fund, and Mountain Parks Services. She reported on training classes that she attended.
MOTION: Director McIntyre moved to accept the Finance Report as presented. The motion passed unanimously.
Office Services Report
The Office Services Report as prepared by Ransom was reviewed. Ransom reported on the status of the Utilismart software project. She reported on personnel matters.
The Engineering Report as prepared by Simmons was reviewed. He reported that new service orders are picking up. He reviewed MPEI’s pole attachment process.
President Norwick recessed the meeting at 11:45 a.m. for lunch and reconvened at 3:37 p.m.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. Trostel reported on the status of the OSHA investigation. Trostel gave the Safety Report. There was one accident and two near misses. There were no lost-time accidents.
MOTION: Director Zieff moved to accept the Safety Report. The motion passed unanimously.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Green was reviewed. She reviewed MPEI’s 401(k) plan. She reported on preparations for the Annual Meeting.
Board Open Forum and Associated Meetings
Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. Trick reviewed the 2017-2026 long range forecast. Tri-State continues to investigate joining an RTO. Basin reported that it saved $46M last year as part of SPP.
Director Hauck reported on his attendance at the regular meeting of the CREA Board of Directors. The legislature recessed for the summer.
Director Zieff reported on his attendance at the regular meeting of the Western United Electric Board of Directors. He reported on the CEO’s performance review. The Western United Board approved the 2018 fiscal year budget.
Action Items #1-#6
Sifers presented the outline for the RFP for the engineering services for the fiber-optic network.
MOTION: Director McIntyre moved to approve action items 1-6 as presented in the Board packet. The motion passed unanimously.
Action Item #8
Sifers presented MPEI’s 2017 Load Forecast as prepared by Tri-State and MPEI.
MOTION: Director Fosha moved to approve the Load Forecast as presented. The motion passed unanimously.
MOTION: Director McIntyre moved to go into executive session regarding confidential personnel matters, with the following in attendance: All Directors present at the meeting, Sifers, Rich Trostel, Kayci Green and attorney Williamson. The motion passed unanimously.
MOTION: Director McIntyre moved to come out of executive session. The motion passed unanimously.