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November Board Minutes

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Granby, Colorado

November 10, 2016

8:00 A.M.

 

Attendance

Present: Greg Norwick, Richard Zieff, Jeff Hauck, Liz McIntyre, Carl Trick, Justin Fosha, Tom Sifers, Kayci Green, Scott Simmons, Rich Trostel, Rob Taylor, Stacie Dellamano, Joe Palmer, Maura Ransom, and Levi Williamson.  Member Dan Lubar entered the meeting at 8:40 a.m. during the General Manager’s report and left at 9:08 a.m. during the Finance report.

 

Call to Order

President Greg Norwick called the meeting to order at 8:05 a.m.

 

Determination of Quorum

A quorum was declared.

 

Public Comment

There was no public comment.

 

Minutes

The Board reviewed the meeting minutes from the October 13, 2016 meeting. The Board revised the minutes.

MOTION: Director Zieff moved to approve the minutes of the October 13, 2016 meeting as revised.  The motion passed unanimously.

 

Bills for Payment

The Board reviewed the list of cash disbursements for October, 2016.

MOTION: Director Trick moved to ratify the October, 2016 cash disbursements from general funds per the cash disbursement list presented to the Board.  The motion passed unanimously.

 

Attorney Summary Fees Report

The Board reviewed Attorney Williamson’s fees summary report for October, 2016 and Williamson's proposed rate schedule for 2017.

MOTION:  Director Trick moved to approve Attorney Williamson’s report and to accept his 2017 rate schedule as presented.  The motion passed unanimously.

 

Manager’s Report

The General Manager’s report as prepared by General Manager Tom Sifers was reviewed. Sifers will attend Winter Park and Fraser meetings regarding broadband services.  He would like Directors to attend with him.  Sifers plans to hold a strategic planning session in February.  It will not be on the same day as the regular board meeting.  Staff is working on an interconnection agreement for the Williams Fork Hydro unit.  Sifers reported on his meeting with Rocky Mountain Institute.  RMI would facilitate an RFP for solar generation.  RMI claims to be able to obtain cheaper project construction costs through aggregating several co-ops into one RFP.  

 

Finance Report

The Finance report as prepared by Dellamano was reviewed.  Dellamano presented financials through September.  Dellamano presented a request from the Charitable Trust for reimbursement from the Education Trust for donations made by the Charitable Trust for educational needs.  The request should be made to the Education Trust at next month’s meeting.  Dellamano presented financials for the Charitable Trust, Education Trust, and Mountain Parks Services, Inc. through October 25.    Tri-State chose MPEI’s donation to the TOTES program for its matching donation program.  With CoBank’s matching funds, the TOTES program will receive a total of $20,000.00 because of MPEI’s $5,000 donation.

MOTION:  Director McIntyre moved to approve the Finance report.  The motion passed unanimously.

 

Office Services Report

The Office Services Report as prepared by Ransom was reviewed.  Ransom reported that she transferred approximately $225,000 in unclaimed capital credits to the educational trust.  Ransom reviewed personnel matters. 

 

Engineering Report

The engineering report as prepared by Simmons was reviewed. Simmons reported that a member is investigating the possibility of constructing a 1 MW solar project.  Simmons reported on his attendance at the CREA and Tri-State manager meetings.  

 

Broadband Services Feasibility Study

Neil Shaw and Dave Stockton, from Uptown Services, entered the meeting. 

            MOTION: Director Fosha moved to go into executive session for confidential testimony regarding broadband services, for privileged legal advice from attorney Williamson regarding a potential litigation matter, and for confidential testimony regarding personnel matters. The motion passed unanimously, with the following in attendance: All Directors and staff present at the meeting, Shaw, Stockton and attorney Williamson.

            MOTION: Director Fosha moved to exit executive session. The motion passed unanimously. 

Shaw and Stockton left the meeting.   

 

Operations & Safety Report

The Operations and Safety report as prepared by Trostel was reviewed.  Trostel presented the Safety Report.  There was one accident, and there were no lost-time accidents.  MPEI’s worker’s compensation modifier will result in a 23% discount on MPEI’s premium. 

MOTION:  Director Zieff moved to accept the Safety Report.  The motion passed unanimously.

 

 

Member Relations and Communications Report

The Member Relations & Communications report as prepared by Rob Taylor was reviewed.  Taylor reported on the status of the low temperature heat pump pilot project.  MPEI continues to offer rebates for electric water heaters.  

 

Information Technology Report

The IT Report as prepared by Palmer was reviewed.  Microsoft will be conducting a license audit at MPEI.  

 

Human Resources and Administration Report

The Human Resources & Administration report as prepared by Green was reviewed.  Green reviewed associated organization voting delegates.  

 

 

Open Board Forum and Associated Organization Board Reports

Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors.  Tri-State will continue its membership in EPRI.  The BP-109 asset transfers should be completed in 2017.  Tri-State estimates that it will acquire approximately $121 million in assets from its members.  The Tri-State board received a presentation regarding combined cycle gas generation plants.  Tri-State continues to investigate the possibility of joining or creating an RTO.  Basin saved $20 million last year through its membership in the SPP, which saved all its members a total of $67 million.  FERC ruled that Tucson Electric must refund Tri-State $15 million for overcharges.  Trick reported on his attendance at the Tri-State contract and rate committee meetings.  The committee received a presentation regarding the increased costs to Tri-State caused by increased member generation.  The rate committee is working on a stand-by rate. 

Director Hauck reported on his attendance at the regular meeting of the CREA Board of Directors.  MPEI will not see any increase in its CREA dues in 2017.  CREA abandoned its resolutions process. 

Director Zieff reported on his attendance at the regular meeting of the Western United Electric Board of Directors.  The back-order log is up, but profits are down slightly from last year.

 

Action Item #1

2017 Rates

Sifers presented proposed 2017 rate tariffs. 

            MOTION:  Director Zieff moved to approve the rate tariffs as presented, effective January 1, 2017.  The motion passed unanimously.  

 

Action Item #2

2017 Operating and Capital Budget

Sifers presented the proposed 2017 Capital and Operating budget.  He reviewed the entire budget.           

MOTION: Director Fosha moved to approve the 2017 Budget as presented.  The motion passed unanimously. 

 

Action Item #3

MPEI Bylaw Amendment

Williamson and Dellamano presented a proposed amendment to MPEI Bylaw Article VII, Sections 2(a) and 2(b). 

            MOTION: Director McIntyre moved to amend the MPEI Bylaws as presented.  The motion passed unanimously. 

 

Action Item #4

CoBank

At the October MPEI Board meeting, the Board set the 2017 MPEI Annual Meeting for May 13, 2017.  The setting of the annual meeting date was not on the agenda for the October meeting. 

MOTION:  Director McIntyre moved to ratify the Board’s action at the October meeting and to set the date for the MPEI 2017 Annual Meeting for May 13, 2017.  The motion passed unanimously.

 

Discussion Items

Item #1

401(k) Employer contribution                                                 

Sifers led a discussion regarding MPEI’s contribution to employees’ 401(k) accounts. 

 

Item #2

Policy B-10

Sifers led a discussion regarding Policy B-10. 

 

Executive Session

MOTION:  Director Zieff moved to go into executive session for confidential testimony regarding the General Manager’s performance review, with the following in attendance: All Board members present at the meeting, and Tom Sifers.  The motion passed unanimously. 

MOTION:  Director Zieff moved to come out of executive session.  The motion passed unanimously. 

MOTION:  Director Hauck moved to increase General Manager Sifers’ salary to $211,000.00 for 2017. 

 

Old Business

None

 

New Business

None

 

The meeting adjourned at 4:45 p.m.            

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