April Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
April 13, 2017
Present: Greg Norwick, Richard Zieff, Carl Trick, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Tom Sifers, Kayci Green, Stacie Dellamano, Scott Simmons, Rich Trostel, Maura Ransom, Rob Taylor, Joe Palmer, and Levi Williamson. Member Larry Holder entered the meeting just before the beginning of the General Manager’s report.
Call to Order
President Greg Norwick called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
The Board reviewed the meeting minutes from the March 21, 2017 and March 9, 2017 meetings.
MOTION: Director Zieff moved to approve the minutes of the March 9, 2017 meeting as presented. The motion passed unanimously.
MOTION: Director McIntyre moved to approve the minutes of the March 21, 2017 meeting as presented. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for March, 2017.
MOTION: Director Trick moved to ratify the March 2017 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for March, 2017.
MOTION: Director Hauck moved to approve Attorney Williamson’s report. The motion passed unanimously.
Member Larry Holder entered the meeting.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported that the Board will receive the 2016 audit report via telephone. Sifers reported regarding awards that he received for authoring articles in Colorado Country Life. Sifers recognized Rob Taylor for his help with the articles. Sifers and staff are working on an RFP to solicit bids to build MPEI’s broadband backbone. This RFP is limited to building broadband for MPEI’s use. While it will be designed with the flexibility to accommodate the possibility of last mile retail broadband service, the current plan includes MPEI’s use only.
Larry Holder left the meeting.
The Finance Report as prepared by Dellamano was reviewed. Dellamano presented 2017 financials through February. Dellamano presented financials through February for the Charitable Trust, Educational Trust, Green Power Board, and MPEI Services.
MOTION: Director McIntyre moved to approve the Finance Report. The motion passed unanimously.
Office Services Report
The Office Services Report as prepared by Ransom was reviewed.
The Engineering Report as prepared by Simmons was reviewed. Simmons reported on new services. After MPEI requested that Comcast provide evidence that they had secured easements from landowners, Comcast stated that they will underground their lines instead of complying with MPEI’s request. MPEI’s pole attachment agreement with Comcast provides that Comcast must acquire its own easement rights from the landowner. Simmons reported on the status of the communications issue at the Mettler Substation. He reported on personnel issues.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. Trostel reported on MPEI’s efforts to recognize its linemen in April for Lineman Appreciation Day. Trostel reported that MPEI will locate member facilities at no cost if it takes MPEI personnel less than one hour. MPEI will charge members $60.00 per hour for all work in excess of one hour. Trostel reported regarding MPEI’s OSHA citation resulting from the electrical contact. Trostel invited all Board members to do a crew observation.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor reported on the results of the MPEI Winter member survey. He reported on preparations for the Annual Meeting.
President Norwick recessed the meeting at 12:04 p.m. and reconvened at 12:52 p.m.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. He reported on the status of the Microsoft audit. He reported on personnel issues and the potential property swap with WAPA.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Green was reviewed. She presented vouchers for the 9News Health Fair and reported on personnel issues.
Board Open Forum and Associated Reports
Director Hauck reported on his attendance at the regular meeting of the CREA Board of Directors.
Director Zieff reported on his attendance at the regular meeting of the Western United Electric Board of Directors.
Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. The Craig plant is installing pollution control equipment in September. The equipment will cost $167 million to install and $3 million annually to operate. Tri-State retail growth is up 1.5%. The Holcomb Power Plant air permit was approved.
Director McIntyre presented information regarding LEAP and how its elimination would affect Grand and Jackson counties. Grand county citizens received $34,676.26 from LEAP in 2016 and Jackson county citizens received $20,821.15.
Director Zieff reported on the NRECA resolutions process.
Action Item #1
Capital Credit Refund
Sifers presented proposed a capital credit refund of $1,673,412.
MOTION: Director Zieff moved to approve the proposed capital credit refund as presented. The motion passed unanimously.
Sifers discussed application of Policy D-10 regarding member participation in Board meetings. Sifers and Williamson will review the policy for potential revisions.
Early Capital Credit Retirements for Inactive Accounts
Dallamano reported on her proposal to implement an early retirement plan in which members leaving the lines would be given the option to receive a discounted retirement of their capital credits.
MOTION: Director Fosha moved to go into executive session for confidential discussions regarding personnel matters, with the following in attendance: all Directors present at the meeting, Sifers, Green and attorney Williamson. The motion passed unanimously.
MOTION: Director Fosha moved to come out of executive session. The motion passed unanimously.
Director Trick and attorney Williamson left the meeting.
Tri-State Board Survey
The Board completed the Tri-State survey.