October Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
October 12, 2017
Present: Greg Norwick, Richard Zieff, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Carl Trick, Tom Sifers, Scott Simmons, Rich Trostel, Stacie Dellamano, Maura Ransom, Joe Palmer and Levi Williamson. Reporter, Joe Smyth, entered the meeting at 9:00 a.m.
Call to Order
President Greg Norwick called the meeting to order at 8:05 a.m.
Determination of Quorum
A quorum was declared.
Merrit Linke, Grand County Commissioner, and Patrick Brower, Grand Enterprise Initiative Facilitator, reported on efforts to extend Grand Enterprise Initiative services to Jackson County. Brower asked the Board to consider donating additional money to the Initiative to pay for extending services to Jackson County.
The Board reviewed minutes from the September 14, 2017 meeting.
MOTION: Director Trick moved to approve the minutes of the September 14, 2017 meeting as presented. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for September, 2017.
MOTION: Director Trick moved to ratify the September, 2017 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for September, 2017.
MOTION: Director Trick moved to approve Attorney Williamson’s report. The motion passed unanimously.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported on his attendance at the Tri-State Managers’ meeting. Tri-State continues to move toward joining the SPP as part of the Mountain West Transmission Group. The Trump administration continues to pursue elimination of the Clean Power Plan. A tariff might be imposed on imported solar
panels, which might affect MPEI’s solar project. The Solar Energy Industry Association will conduct a case study with MPEI. Sifers and the Board discussed broadband issues in light of the
meeting with HR Green.
Joe Smyth entered the meeting at 9:00 a.m.
The Town of Walden is pursuing a solar DG project. Walden would like to enter into a 20-year PPA with MPEI. The Board expressed approval of a 20-year contract. Sifers is reviewing a lease for the Grouse Mountain Communication site with the Forest Service. The Town of Grand Lake is replacing their street lights with LED’s under MPEI’s LED rate. Sifers reported that a member requested that the minimum charge applicable to his service be reduced. The Board is not in favor of changing the charge.
The Finance Report as prepared by Dellamano was reviewed. Dellamano reviewed 2017 financials through August.
MOTION: Director McIntyre moved to approve the Finance Report as presented. The motion passed unanimously.
Dellamano presented August financials for the Charitable Trust, the Education Trust, and the Green Power Fund.
Office Services Report
The Office Services Report as prepared by Ransom was reviewed. Ransom is working on a new MPEI member application/agreement. Ransom reported on MPEI’s participation with Project Sanctuary.
The Engineering Report as prepared by Simmons was reviewed. Simmons reported on Comcast attachments to serve Devil’s Thumb Ranch. He reported on Sandridge Energy’s proposed services. Simmons presented three bids for a meter data management system. Simmons recommended accepting the Harris bid.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. Trostel reported on several outages. There were no lost-time accidents. There were no near misses reported.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. Palmer reported that CenturyLink will not be able to provide telephone service to MPEI until February or March.
Human Resources and Administration Report
The Human Resources and Administration Report was reviewed. Dellamano reported on MPEI’s open enrollment.
Board Open Forum & Associated Board Reports
Richard Zieff reported that Western United continues to maintain strong margins. Liz McIntyre reported on Cal ISO’s top trends in the electric industry. McIntyre reported on her attendance at relevant webinars.
Action Item #1
2018 Annual Meeting Date
Sifers recommends holding the 2018 Annual Members’ Meeting on May 12, 2018
MOTION: Director Fosha moved to hold the 2018 Meeting of Members on May 12, 2018 in Granby. The motion passed unanimously.
Action Item #2
Consider Opening Account at Citywide Banks
Dellamano and Ransom reported on the results of an RFP for banking services. Dellamano and Ransom recommended opening a bank account at Citywide Banks in Fraser. Opening the account would eliminate the need for a cashier at MPEI.
MOTION: Director McIntyre moved to authorize staff to open an account at Citywide Banks in Fraser. The motion passed unanimously.
President Norwick recessed the meeting at 11:32 a.m. to hold the Educational Trust meeting and reconvened at 11:57 a.m.
President Norwick recessed the meeting at 11:57 a.m. for lunch and reconvened at 12:45 p.m.
2018 Preliminary Budget
Dellamano presented the preliminary 2018 budget. Dellamano led discussion regarding the budget.
Sifers reported that MPEI received one application for Director Norwick’s seat on the Board. The Board will interview the applicant at the November meeting.
Joe Smyth left the meeting.
MOTION: Director Fosha moved to go into executive session regarding confidential personnel matters and to receive attorney-client privileged legal advice from Attorney Williamson, with the following in attendance: All directors and staff present at the meeting, and Attorney Williamson. The motion passed unanimously. All staff except for Sifers and Dellamano left before discussion of the personnel matter.
MOTION: Director Fosha moved to come out of executive session. The motion passed unanimously.
MOTION: Director Trick moved to increase MPEI employees’ base wage by 2.0%. The motion passed unanimously.
The Board held an election for President by written ballot. The Board elected Jeff Hauck. The Board held an election for Secretary/Treasurer by written ballot. The Board elected Peggy Smith.