October Board Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
October 13, 2016
Present: Greg Norwick, Richard Zieff, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Carl Trick, Tom Sifers, Kayci Green, Scott Simmons, Rob Taylor, Stacie Dellamano, Joe Palmer, Maura Ransom and Levi Williamson.
Call to Order
President Greg Norwick called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Gayle Langley, Granby Chamber of Commerce Manager/Special Event Coordinator, thanked the Board for allowing the Chamber to host the Farmer’s Market in the MPEI parking lot.
Member Mark Schneider addressed the Board regarding broadband services. He stated that competition is needed. He encouraged the Board to pursue the possibility of offering broadband service. Schneider left the meeting.
The Board reviewed the meeting minutes from the September 8, 2016 meeting. The minutes were revised to reflect that Scott Simmons was present in the executive session.
MOTION: Director Zieff moved to approve the minutes of the September 8, 2016 meeting as revised. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for September, 2016.
MOTION: Director McIntyre moved to ratify the September, 2016 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for September, 2016.
Gayle Langley left the meeting.
MOTION: Director Fosha moved to go into executive session to receive attorney-client privileged legal advice from Attorney Williamson regarding potential litigation and to discuss confidential contractual matters, with the following in attendance: All Board members present at the meeting, Attorney Williamson, Tom Sifers, Kayci Green, Scott Simmons, Rob Taylor, Stacie Dellamano, Joe Palmer, Maura Ransom and Attorney Levi Williamson. The motion passed unanimously.
MOTION: Director Fosha moved to come out of executive session. The motion passed unanimously.
MOTION: Director Trick moved to accept Attorney Williamson’s proposed flat fee of $910 for Regular Meetings of the Board of Directors. The motion passed unanimously.
Action Item #1
Sifers presented revised Policy A-7.
MOTION: Director McIntyre moved to approve Policy A-7 as presented. The motion passed unanimously.
Action Item #2
RUS Loan Application
Stacie Dellamano presented MPEI’s completed RUS loan application. She presented the following resolutions of the Board necessary to submit the application:
- Board Resolution Requesting Guaranteed Federal Financing Bank (FFB) Loan;
- Board Resolution Adopting Load Forecast;
- Board Resolution for Long Range Financial Forecast; and
- Board Resolution for Approval of reconsideration and/or updated Interconnection of Distributed Resources Policy.
MOTION: Director Trick moved to approve the Resolutions as presented. The motion passed unanimously.
Action Item #3
Sifers presented a list of completed work orders.
MOTION: Director McIntyre moved to approve the list of work orders as presented. The motion passed unanimously.
Action Item #4
Sifers presented the survey of Western Slope co-op wages. Sifers recommends giving a 2.65% wage increase to MPEI employees, along with an increase of 1% in MPEI’s employer contribution to the employees’ 401(k) plan. The proposed wage increase would place MPEI at 103.5% of the Western Slope average.
MOTION: Director Trick moved to approve a 2.65% wage increase, with no increase in the 401(k) contribution. The motion passed with Director Zieff voting no.
Action Item #5
IRS Form 990
Sifers and Dellamano presented MPEI’s completed IRS Form 990 return. The Board reviewed the return.
Sifers and Dellamano presented the preliminary 2017 operating and capital budgets. The budget includes a 2.07% increase to the General Service rate energy charge. Sifers presented proposed rates for each rate class.
Amendment of Bylaws Regarding Allocation of Patronage Capital
Dellamano presented proposed revisions to Bylaw Article VII, Section 2, which would give the Board the option to retain certain net revenues as permanent equity. Dellamano led a discussion regarding the change.
President Norwick recessed the meeting at 12:00 noon for lunch. Norwick left the meeting. Vice President Zieff reconvened the meeting at 12:45 p.m.
General Managers Report
The General Manager’s report as prepared by General Manager Tom Sifers was reviewed. The Broadband feasibility report should be presented at the November Board meeting. Fraser and Winter Park continue to investigate provision of broadband services. Director Peggy Smith reported on her attendance at the Town of Fraser meeting. Sifers reported on the Town of Fraser’s efforts to convert all of their street lights to LED’s. Sifers led a discussion regarding Tri-State’s 5% allowance and Policy 115. Rocky Mountain Institute will present to MPEI staff regarding possible DG opportunities. The Williams Fork Hydro will renew its contract with Tri-State.
Carl Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. The Tri-State Board received a report from a consultant regarding the A-38 rate. Tri-State formed a committee to create a standby rate. Tri-State continues to investigate the possibility of creating an RTO. August member sales were 5% under budget while non-member sales were 40% above budget.
Jeff Hauck reported on his attendance at the CREA Energy Innovations Summit. Liz McIntyre reported on Grid Alternative’s community solar project for low income consumers.
The Finance report as prepared by Dellamano was reviewed. Dellamano reviewed financials through September. Revenue is ahead of budget, with margins $900,000 better than budget. She presented financials for MPE Services, the MPE Charitable Trust, the MPE Education Trust, and the Green Power program.
The Office Services report as prepared by Maura Ransom was reviewed. Ransom reported on AMI meter opt-outs.
MOTION: Director Hauck moved to approve the Finance report. The motion passed unanimously.
MOTION: Director Trick moved to approve the Attorney report. The motion passed unanimously.
The engineering report as prepared by Simmons was reviewed. Simmons reported on new services, the AMI meter installation project, and his attendance at the NRECA regional meeting.
Operations & Safety Report
The Operations and Safety report as prepared by Trostel was reviewed.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
Member Relations & Communications
The Member Relations & Communications report as prepared by Rob Taylor was reviewed. Taylor asked the Board to set the 2017 MPEI Annual Meeting date.
MOTION: Director McIntyre moved to hold the 2017 MPEI Annual Meeting on May 13, 2017.
Taylor reported on the possibility of MPEI participating in a low temperature air-source heat pump pilot project with Tri-State. MPEI’s cost would be approximately $10,000.00.
MOTION: Director McIntyre moved to authorize up to $15,000.00 to participate in the project. The motion passed unanimously.
The IT Report as prepared by Palmer was reviewed. Palmer reported on an MPEI IT system outage. He reported on his attendance at the NRECA IT conference.
Human Resources & Administration
The Human Resources & Administration report as prepared by Green was reviewed. Green led a discussion regarding the General Manager review process.