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March Board Minutes

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Granby, Colorado

March 9, 2017

8:00 A.M.

 

Attendance

Present: Richard Zieff, Carl Trick, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Tom Sifers, Kayci Green, Scott Simmons, Rich Trostel, Stacie Dellamano, Rob Taylor, Maura Ransom and Bryson Fredregill. 

 

Call to Order

Vice President Richard Zieff called the meeting to order at 8:00 a.m.

 

Determination of Quorum

A quorum was declared.

 

Minutes

The Board reviewed revised meeting minutes from the February 9, 2017 meeting.

MOTION: Director Trick moved to approve the minutes of the February 9, 2017 meeting as presented.  The motion passed unanimously. The motion passed unanimously. 

The Board reviewed the meeting minutes from the February 15, 2017 Special Meeting of the Board of Directors.

MOTION: Director McIntyre moved to approve the minutes of the February 15, 2017 Special Meeting as presented.  The motion passed unanimously.

 

Bills for Payment

The Board reviewed the list of cash disbursements for February, 2017.

MOTION: Director Trick moved to ratify the February, 2017 cash disbursements from general funds per the cash disbursement list presented to the Board.  The motion passed unanimously.

 

Attorney Summary Fees Report

The Board reviewed Attorney Williamson’s fees summary report for Febuary, 2017.

MOTION:  Director McIntyre moved to approve Attorney Williamson’s report.  The motion passed unanimously.

 

Public Comment

Dan Lubar gave a presentation regarding wireless internet service provider (WISP) technology.  His presentation addressed changes in business models and various data networks.  He compared wireless and wired service, while explaining why he believes that wireless technology presents the right balance of price and performance to make it an ideal solution for broadband service in rural areas.  He discussed the role that Mountain Parks Electric, Inc. can play in providing broadband service to its customers.

 

Finance Report

The Finance Report as prepared by Dellamano was reviewed. Dellamano presented the preliminary 2016 year-end financial.  Dellamano presented the formalized revenue deferral plan and reported that RUS approved the plan.  Dellamano presented 2017 financials through January.  

MOTION:  Director Hauck moved to approve the Finance Report as presented.  The motion passed unanimously.

Dellamano presented financials through January 31, 2017 for the Charitable Trust, Educational Trust, Green Power Board and MPEI Services.  

 

Action Item #1

Review Policy B-3 Financial Management

Stacie Dellamano and Tom Sifers presented revised Policy B-3.

MOTION:  Director Hauck moved to approve Policy B-3 Financial Management as presented. The motion passed unanimously.

 

Action Item #3

Review MPEI Bylaw Article VII, Section 2(h)

Tom Sifers and Stacie Dellamano presented a resolution amending Article VII, Section 2(h) of the Mountain Parks Electric, Inc. Bylaws.

MOTION: Director McIntyre moved to approve the resolution as presented. The motion passed unanimously.

 

Tri-State Contract Committee Patronage Capital Poll

Director Trick presented a poll conducted by the Tri-State Contract Committee regarding how member cooperatives address issues associated with Tri-State patronage capital.

 

Manager’s Report

The General Manager’s Report as prepared by Tom Sifers was reviewed.  Sifers reported on an accident involving his company vehicle.   He reported that he plans to attend the NRECA Legislative Conference on April 23-25.  Sifers reported that MPEI still needs a delegate to register for the Tri-State annual meeting.

MOTION: Director Fosha moved to nominate Liz McIntyre as delegate and Richard Zieff as alternate for the Tri-State Annual Meeting.  The motion passed unanimously.

Sifers reported that Jasen Bronec, GM at DMEA, and Jon Saunders of SECOM will present information on their venture into broadband and internet services at the strategic planning meeting scheduled for March 21, 2017.  Sifers reported on his meeting with Danny Manville, Jackson County Commissioner regarding Vistabeam’s proposed broadband service to Walden through the use of wireless technology.  The remainder of the Manager’s Report was tabled until later in the meeting

Vice President Zieff recessed the meeting at 9:52 a.m. and reconvened at 9:59 a.m.

 

Neil Shaw Broadband 101

Neil Shaw of Uptown Services, LLC gave a presentation analogizing the broadband hierarchy to the electric utility hierarchy.  He explained the building blocks of each system including, content, the worldwide internet network hierarchy, local broadband networks, primary equipment site components, splitter cable building blocks, and the FTTP distribution network.  Shaw also discussed implementation of a fiber to the premises network, including the aspects of the startup phase and the service launch.  The Board discussed incorporation of WISP technology and how that affects the design of a broadband system. The Board discussed the adaptability of fiber to the premises systems and how such systems can accommodate growth.  The Board also discussed the timeline for building out a fiber to the premises system.

Vice President Zieff recessed the meeting at 11:59 a.m. for lunch and reconvened at 12:54 p.m.

 

Manager's Report Continued

The Board resumed reviewing the General Manager’s report as prepared by Tom Sifers.  Sifers reported on his attendance at a Winter Park City Council work session where Winter Park’s consultant discussed the city’s feasibility study.  Winter Park’s consultant recommended that Winter Park partner privately with MPEI for broadband services.  Sifers reported that Tri-State will be conducting a member manager survey and member Board survey.  Sifers updated the board on the status of the Fraser LED streetlight project.  Sifers also updated the board on the status of converting the assessment classification of MPEI-owned land in Jackson County from vacant to agriculture.  

Office Services Report

The Office Services Report as prepared by Ransom was reviewed.  Ransom and Simmons gave a demonstration of the Open Access software.  This demonstration included software for billing, daily usage, temperature, data analysis, event monitoring, meter issues, and power quality monitoring.

 

Engineering Report

The Engineering Report as prepared by Simmons was reviewed.  Simmons reported on the status of the bowling alley project in the Town of Grand Lake.  MPEI is waiting on a decision from the Grand Lake Town Board, but Simmons anticipates the project will meet the code requirements.  Simmons reported an interference problem at the Mettler Substation for the Tantalus Advanced Metering System.  Simmons is working with Joe Palmer to resolve the issue.  Simmons answered questions regarding the possibility of moving AMI data over a fiber network, which would necessitate replacement of the shark fin collectors.  Simmons reported after meeting with Stacie Dellamano, Kay, Robin, and JoAnn, they are  discontinuing the practice of reconciling estimated versus actual costs for work orders with construction costs under $10,000.00.

 

Operations & Safety Report

The Operations and Safety Report as prepared by Trostel was reviewed.  There were no near misses or close calls reported for the month of February.  There were no lost-time accidents. Trostel presented a Comparative Safety Performance Report, showing MPEI’s relative Vehicle Accident Rate, Lost Workday Case Rate, and Days Away, Restricted Duty and Transferred Work Rate.  Trostel reported that he, Adam Paulson, Jerad Boyd, and Matt Reed were presented a certificate acknowledging their commitment to safety at the CREA annual meeting. 

MOTION: Director Trick moved to accept the Safety Report.  The motion passed unanimously.

 

Member Relations and Communications Report

The Member Relations and Communications Report as prepared by Taylor was reviewed.  Taylor presented a status update on the Low-Temp Air-Source Heat Pump (LTASHP) Pilot Project.  Taylor reports that the data thus far indicates that LTASHP compares favorably to baseboard heat and competitively with propane heat.  He reported that Tri-State is excited about the project and will be including information on the project as part of the Tri-State Annual Meeting.

 

Information Technology Report

The Information Technology Report as prepared by Palmer was reviewed.  

 

Human Resources and Administration Report

The Human Resources and Administration Report as prepared by Green was reviewed.     

 

Action Item #1

Review Policy B-3 Financial Management 

This item was acted on during the Finance Report.

 

Action Item #2

Review and Approve 2017 Scholarship Winners

Sifers presented the Scholarship Committee’s awards.   

MOTION:  Director Trick moved to approve the scholarship awards as presented.  The motion passed unanimously. 

 

Action Item #3

Review MPEI Bylaw Article VII, Section 2(h)

This item was acted on during the Finance Report.

 

Action Item #4

Award Construction Contract for Rainbow Lakes Rebuild

Sifers presented the labor only bids for the Rainbow Lakes Rebuild.  Sifers recommended the board accept the low bid from Sturgeon Electric.

MOTION: Director Fosha moved to accept the low labor only bid from Sturgeon Electric for the Rainbow Lakes Rebuild.  The motion passed unanimously.

 

Action Item #5

Increase 2017 Budget for Utilismart Meter Data Management System.

Simmons presented a proposal to increase the 2017 Capital Information Technology Budget by $100,000.00 in order to implement a Utilismart Meter Data Management System.

MOTION: Director Smith moved to approve increasing the 2017 Capital Information Technology Budget by $100,000.00 in order to implement a Utilismart Meter Data Management System. The motion passed unanimously.

 

Action Item #6

Simmons presented Tariff 305.01 and proposed amending part 305.01(B) to reduce the minimum clear cut width.  The Board took no action.

 

Special Meeting

MOTION:  Director McIntyre moved to schedule a special meeting on March 21, 2017 to address a resolution regarding mail-in voting at the 2017 Annual Meeting. The motion passed unanimously.

 

Board Open Forum & Associated Board Reports

 

Vice President Zieff asked the Board for any resolutions to propose at the NRECA Region VII meeting.

Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors.  He discussed the results of the Contract Committee polling of Tri-State’s members.  He reported on the results of the Internal Auditor’s Report, which revealed improved information technology security.  Trick reported that Tri-State used deferred income help it meet its 2016 financial goals.  He reported that White River Electric has asked Tri-State for a buyout amount, and that Tri-State has decided that, going forward, buyout requests will require a non-refundable $250,000.00 deposit.  The Rate Committee has approved a Standby Rate.

Director Hauck reported on legislation being monitored by CREA. 

Vice President Zieff reported that Western United is now carrying fiber.

 

 

 

Executive Session

MOTION: Director McIntyre moved to go into executive session for confidential discussions regarding broadband business opportunities and attorney-client privileged advice regarding threatened litigation, with the following in attendance: all Directors present at the meeting, Sifers, and attorney Fredregill.  The motion passed unanimously. 

MOTION: Director McIntyre moved to come out of executive session.  The motion passed unanimously.

 

Old Business

None.

 

New Business

None.

 

The Meeting adjourned at 4:31 p.m.

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