September Board Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
September 8, 2016
Present: Greg Norwick, Richard Zieff, Jeff Hauck, Justin Fosha, Liz McIntyre, Peggy Smith, Tom Sifers, Kayci Green, Scott Simmons, Rich Trostel, Stacie Dellamano, Rob Taylor, Maura Ransom, Joe Palmer and Levi Williamson.
Call to Order
President Greg Norwick called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
There was no public comment.
The Board reviewed revised meeting minutes from the July 14, 2016 meeting.
MOTION: Director Zieff moved to approve the minutes of the July 14, 2016 meeting as presented. The motion passed unanimously. These minutes replace the minutes approved at the August meeting.
The Board reviewed the meeting minutes from the August 11, 2016 meeting.
MOTION: Director Zieff moved to approve the minutes of the August 11, 2016 meeting as presented. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for August, 2016.
MOTION: Director Fosha moved to ratify the August, 2016 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for August, 2016.
MOTION: Director Fosha moved to approve Attorney Williamson’s report. The motion passed unanimously.
Attorney Williamson reported on his attendance at the NRECA Legal Seminar.
White Paper Discussion
Tom Sifers led a discussion regarding the following White Paper topics: battery storage, 5% local DG, ETS re-evaluation, electric vehicle off peak charging rate, net-metering, energy efficiency surcharge, production meters on net metering DG, energy efficiency magnets, energy audits, retail store, on-bill energy efficiency financing, tree trimming service, and willie workers.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported on his attendance at the Tri-State managers meeting. Tri-State approved a $326 million capital budget and $1.3 billion operating budget for 2017. After Tri-State initially proposed a 6.7% rate increase for 2017, twenty-one co-ops sent letters to Tri-State asking that more deferred income be used to offset the rate increase. Tri-State increased the amount of deferred income and lowered the rate increase to 4.5%. MPEI will see an increase of approximately 3.71%. Sifers reported on the status of the Craig and Nucla power plants. Sifers presented the survey of Western Slope co-ops’ lineman’s wages. Sifers recommends increasing MPEI’s base lineman wage by 2.65% in 2017. Uptown Services has begun surveying members regarding broadband services. Sifers reported on the Limited English Proficiency requirements placed on MPEI by RUS.
The Finance Report as prepared by Dellamano was reviewed. Dellamano reviewed 2016 financials through July. She reviewed select CFC KRTA ratios. She presented July financials for the Charitable Trust, the Education Trust, and the Green Power Fund.
MOTION: Director Zieff moved to approve the Finance Report as presented. The motion passed unanimously.
Office Services Report
The Office Services Report as prepared by Ransom was reviewed. She reported on the status of meter change outs. She presented a letter to go to members who choose to opt-out of using AMI meters. President Norwick asked for the letter to be placed on the agenda for the October meeting.
The Engineering Report as prepared by Simmons was reviewed. He reported on new services and the Jericho Road project. The AMI project should be completed in October. He has started the process to extend the current Work Plan to 2020.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. MPEI hired a new lineman in Walden. He reported on the details of an MPEI contractor accident. There were no lost-time accidents.
MOTION: Director McIntyre moved to accept the Safety Report. The motion passed unanimously.
Manager Sifers introduced the following guests attending the meeting: Mark Campbell, Kremmling Town Manager, Tom Clark, Kremmling Mayor, and Mike Paige, Superintendent of West Grande School District.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor reported on a potential Town of Fraser solar project. Tri-State indicated that the project would fall under Tri-State Policy 115/117.
The guests voiced their appreciation for MPEI and encouraged the Board to pursue broadband service in MPEI’s territory.
President Norwick recessed the meeting at 12:00 noon for lunch and reconvened the meeting at 1:22 p.m.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. He reported on the status of the server migration. He reported on issues at the Walden office.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Green was reviewed. Green presented new copies of the Bylaws. Green presented information on the cost to MPEI to add the Directors to the Group Health insurance plan.
Board Open Forum & Associated Board Reports
Jeff Hauck reported on his attendance at the regular meeting of the CREA Board of Directors. CREA is considering abandoning the resolutions process. San Luis Valley REA’s broadband business has 1,000 customers and earns $1 million in annual revenue.
Richard Zieff reported on his attendance at the regular meeting of the Western United Board of Directors. The Western United Board is re-considering its policy on employee wage increases based on cost of living. All directors from cooperatives that have started offering broadband services stated that they are happy with the decision.
Action Item #1
Dellamano presented a proposed amendment to MPEI Bylaw Article VII, Section 2(b). After discussion, the Board asked Dellamano and Williamson to bring a revised amendment to the October meeting.
Action Item #2
Consider Revisions to Policy A-7
Sifers presented a revised Policy A-7. After discussion, the Board asked Sifers and Williamson to revise the Policy consistent with the change to Policy B-3 and bring the proposed revision to the October meeting.
Action Item #3
Consider Revisions to Policy B-3
Sifers presented revised Policy B-3.
MOTION: Director McIntyre moved to approve the Policy as presented. The motion passed unanimously.
Action Item #4
Consider Tariffs 401.00-421.00
Sifers presented tariffs 401.00-421.00.
MOTION: Director Zieff moved to approve the tariffs as presented, effective January 1, 2017. The motion passed unanimously.
President Norwick recessed the meeting at 2:18 p.m. to hold an Educational Trust meeting. Norwick reconvened the meeting at 2:22 p.m.
MOTION: Director McIntyre moved to go into executive session for attorney-client privileged advice regarding potential litigation and regarding confidential personnel matters, with the following in attendance: All directors present at the meeting, Tom Sifers, Rich Trostel, Kayci Green, Scott Simmons and Attorney Williamson. The motion passed unanimously.
MOTION: Director McIntyre moved to come out of executive session. The motion passed unanimously.