MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
August 10, 2020
Present: Jeff Hauck, Carl Trick, and Mark Johnston in person. Mark Volt, Liz McIntyre, Kristen Taddonio, Justin Fosha, Richard Zieff, Rich Trostel, Scott Simmons, Stacie Dellamano, Rob Taylor, Michelle Kloss and Bryson Fredregill via Zoom Meetings.
Call to Order
President Jeff Hauck called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
The Board reviewed minutes from the July 9, 2020 meeting. Director Taddonio stated that it is Solar United Neighbors not Solar United.
MOTION: It was properly moved, seconded, and carried to approve the minutes as presented with the modification above.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s summary fees report. Justin wasn’t able to open the report. Attorney Fredregill will resend this to him.
The General Manager’s Report as prepared by Mark Johnston was reviewed. Johnston reported on Winter Park Level two chargers, Community Solar being worked on with a probable start date of next year. Mountain Parks Electric is still working with a recruiter for the Safety Coordinator position with the hope to have someone hired in the next couple of months. Joe and Mark have met with two parties regarding the fiber backbone. General Manager Johnston will be sending discovery to the board regarding partial requirements. Mountain Parks Electric has a new program with pre-paid meters that they are testing out with a couple of employees. This will potentially help with reducing collection calls as well as reducing the need for deposits. Mountain Parks Electric is working on a billing day change where all residential accounts will be billed in cycle one and all commercial will be in billing cycle two. Messaging with be send out regarding this to our members.
There was no Public Comment.
Discussion/Action Item A: C-2 Donations Policy
MOTION: It was properly moved, seconded and approved to approve Donations Policy as is.
Discussion/Action Item B: Solar United Neighbors Representative Determination
Solar United Neighbors have already selected their installer so there is no need to have a Mountain Parks Electric representative.
Discussion/Action Item C: C-3 Vandalism Policy
MOTION: It was properly moved, seconded, and carried to approve this policy as is and to make it public.
Discussion/Action Item D: C-4 Scholarship Program Policy
Director McIntyre asked that in eligibility wording was added to and/or for coverage area and member to determine who is eligible to apply for scholarships.
MOTION: It was properly moved, seconded, and carried to approve this policy with the above change.
Discussion/Action Item E: Scholarship Request for Past East Grand Student
This request was tabled until September.
Discussion/Action Item F: Selection of Co Bank Board
General Manager asked the boards opinion of who to elect. Jason Brancel was suggested and agreed upon by board.
Discussion/Action Item G: Partial Requirements Contract
Policy will not be voted on until October. Board discussed that more clarity was needed before being able to give an opinion on this. Board discussed giving comments to General Manager Johnston to be consolidated and discussed with Tri-State.
Discussion/Action Item H: Ratification of FERC Intervention Decision – July 30, 2020
MOTION: It was properly moved, seconded, and carried to ratify FERC Intervention Decision.
Discussion for NRECA Voting Delegate to be ratified at September’s Meeting
Richard Zieff was nominated to be voting delegate for NRECA’s virtual meeting with Mark Johnston as his alternate
MOTION: It was properly moved, seconded, and carried to select these two candidates to be ratified at the September 10th meeting.
The engineering report as prepared by Simmons was reviewed. Comments were sent to Vantage Point regarding design and construction of Fiber network. Trying to get bids in the next two weeks.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed.
Trostel reported no lost time accidents on the safety report. Trostel reported that there have only been two near misses for the entire year with one first report of injury.
MOTION: It was properly moved, seconded, and carried to approve the Safety Report as presented.
The Finance Report as prepared by Dellamano was reviewed. Dellamano reported that last month was down more than previous months. There is concern about how the ski areas will be running as it is hard to forecast where we are going to be for sales.
Information Technology Report
The Information Technology Report as prepared by Joe Palmer was reviewed. Palmer reported that Verizon is now renewing their 3G plans.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Michelle Kloss was reviewed.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Rob Taylor was reviewed. Taylor reported that there have been between 22-25 applications for Electrify Everything. Mountain Parks Electric is working on messaging for new Pre-pay program as well as billing changes. Taylor will put together a one page fact sheet for contractors about Electrify Everything and price yard signs to promote the program.
Bills for Payment
The Board reviewed the list of cash disbursements for July 2020.
Board Open Forum
Green Power: Meeting will be held next Tuesday so nothing to report
Western United: Meeting will be held at the end of the month
Tri-State: Director Trick reported that there are 5 managers from Co-op’s looking at buying in to pay down Tri-State’s debt from the partial requirement. There is discussion that for this buy in there would be a lower rate from Tri-State and patronage capital. Tri-State reported that member sales were down 3.5% but non-member sales were up.
CREA: Director Hauck reported that the meeting this month is regarding wild fire.
Director Fosha asked for a report on Mountain Parks Electric’s Vegetation Management Plan Trostel will give a report on this at September’s meeting.
Dashboard for Strategic Plan requested to see progress on individual items. General Manager Johnston will send this to the board.
Director Taddonio was contacted by Pacific Northwest Solar and told them to contact Johnston.
MOTION: It was properly moved, seconded, and carried to move into Mountain Parks Services meeting at 10:44 a.m.
MOTION: It was properly moved, seconded, and carried to adjourn Mountain Parks Services meeting at 10:46 a.m.
MOTION: It was properly moved, seconded, and carried to go into executive session for confidential discussion regarding personnel matters and power supply. All directors, General Manager Johnston and Attorney Fredregill attended the executive session. It was properly moved, seconded and carried to come out of executive session.