MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
Granby, Colorado
February 13, 2020
8:00 A.M.
Attendance
Call to Order
President Jeff Hauck called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Minutes
The Board reviewed minutes from the January 9, 2020 meeting. Attorney Williamson noted that the minutes should be revised to reflect that Policy D-8 was approved, not B-8. The Board noted that the minutes should be revised to reflect that Mark Johnston was in attendance during the executive session and that there was public comment.
MOTION: It was properly moved, seconded, and carried to approve the minutes as revised.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for January 2020.
Manager’s Report
The General Manager’s Report as prepared by Mark Johnston was reviewed. Johnston reported on the status of the RESP program.
Public Comment
Patrick Brower and Merrit Linke reported on the activities of the Grand and Jackson County Enterprises.
MOTION: It was properly moved, seconded, and carried to donate $5,000.00 to the Jackson County Enterprise Initiative for the 2020 year.
MOTION: It was properly moved, seconded, and carried to go into executive session for confidential discussion regarding MPEI’s power supply, MPEI’s benefits, and to receive attorney-client privileged advice regarding legal matters from Attorney Williamson, with the following in attendance: All directors present at the meeting, Mark Johnston, Jessica Rahn, Michelle Kloss and Attorney Williamson. President Hauck recessed the meeting during executive session at 9:06 a.m. and reconvened at 9:15 a.m. Tri-State CEO Duane Highly entered the meeting at 9:28 a.m. to discuss power supply and left the meeting before the Board came out of executive session.
MOTION: It was properly moved, seconded, and carried come out of executive session.
President Hauck recessed the meeting at 11:45 a.m. and reconvened the meeting at 12:34 p.m.
Discussion/Action Item A: Policy B-8 Release of Corporate Information
The Board reviewed Policy B-8. The Board revised the policy to add “Election Policy and Procedure” to Section II.A.
MOTION: It was properly moved, seconded, and carried to approve Policy B-8 Release of Corporate Information as revised.
Discussion/Action Item B: Policy A-2 Mountain Parks Electric Inc. Charitable Trust
The Board reviewed Policy A-2.
MOTION: It was properly moved, seconded, and carried to approve Policy A-2 Mountain Parks Electric Inc. Charitable Trust as presented.
Discussion/Action Item C: Tariff 202.11 General Service Whole-House Time-Of-Use
Mark Johnston presented revised Tariff 202.11. The Board further revised the tariff to add the following to the last sentence of Section F: “Notwithstanding anything to the contrary herein, if Cooperative changes the monthly rate or the on/off peak hours, Customer may opt out of this rate.”
MOTION: It was properly moved, seconded, and carried to approve Tariff 202.11 as revised.
Discussion/Action Item D & E: Tariffs 204.07 Delinquent Accounts and 204.08 Deferred Payment Plan Fee
Mark Johnston presented revised Tariffs 204.07 and 204.08.
MOTION: It was properly moved, seconded, and carried to approve Tariffs 204.07 and 204.08 as presented.
Discussion/Action Item F: Strategic Plan
Mark Johnston presented the draft strategic plan as written by the facilitator. The Board discussed revisions to be made to the plan. Johnston will revise and bring to the Board for approval.
Discussion/Action Item G: Deferred Revenue Plan
Stacie Dellamano recommended revising MPEI’s Deferred Revenue Plan. She presented a resolution approving the amended plan. The amendment is subject to approval by RUS.
MOTION: It was properly moved, seconded, and carried to approve the Resolution to Amend the Deferred Revenue Plan as presented.
Discussion/Action Item H: Green Power Non-Profit Project
Liz McIntyre reported on the status of the Green Power Committee projects.
Discussion/Action Item I: Level 3 Charger
Liz McIntyre reported on the status of the level 3 EV charger in Walden.
Engineering Report
The Engineering Report as prepared by Simmons was reviewed. Simmons hired a staff engineer. Simmons reported on NISC conversion training and implementation. He reported on the MPEI solar arrays’ production.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed.
Finance Report
The Finance Report as prepared by Dellamano was reviewed. Dellamano presented financials through December. Dellamano reported on MPEI’s allocated and retired capital credits. She presented reports regarding fees & interest income, net-metering refunds, and the Educational Fund endowment.
Information Technology Report
The Information Technology Report as prepared by Joe Palmer was reviewed. He reported on a cyber security at MPEI.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Jessica Rahn was reviewed. Rahn reported on personnel matters.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Rob Taylor was reviewed. He reported on Tri-State’s new marketing campaign and MPEI’s air source heat pump project.
Bills for Payment
The Board reviewed the list of cash disbursements for January 2020.
Discussion/Action Item J: Call To Order Training
Attorney Williamson left the meeting at 3:10 p.m.
The Board received training regarding the iPad Call To Order app.
MOTION: It was properly moved, seconded, and carried to go into executive session for confidential discussion regarding General Manager Mark Johnston’s performance review, with the following in attendance: All directors present at the meeting. Mark Johnston entered the executive session after the Board completed their review of Johnston.
MOTION: It was properly moved, seconded, and carried to come out of executive session.
MOTION: It was properly moved, seconded, and carried to increase the General Manager’s salary in the amount discussed in executive session.
Old Business
None.
New Business
None.